In this article, let’s look at five typical situations that prove: developing technical specifications is not an expense, but a strategic investment in legality, quality control and business development.
Supply to the retail network is stopped at the stage of document verification
A food manufacturer has agreed to supply a large national chain. The contract is already being signed, but the managers are asking for a package of authorization documents. There is a certificate, a declaration as well, but there are no technical specifications for the products, as the manufacturer only focused on internal documentation.
As a result – delayed delivery for an indefinite period of time, the need for urgent development of specifications, additional costs, lost time and trust of the partner.
If the TIs had been finalized in advance, the contract would not have fallen through.
Blocking of goods at customs
A company exporting technical equipment has decided to enter the EU market. According to the legislation, they have to prove that the products comply with the requirements. Part of the technical documentation, on the basis of which conformity assessment is carried out, are technical specifications, which describe the composition, purpose, design and methods of control.
At the customs in Poland, the products were detained due to the lack of confirmation of national technical regulation, as there were no technical specifications. This resulted in a loss of contract and logistics costs.
The company “Standards and Quality” supports the development of specifications that comply with technical regulations, allowing to avoid such situations.
Rejection of a public tender
The company is applying for a government tender to supply goods for hospitals. One of the requirements is the availability of valid technical specifications for the products, confirmed by the relevant test protocol.
Despite the quality of the product and the corresponding price, the tender commission rejects the proposal precisely because of the lack of technical specifications. Public procurement always provides for a high level of documentary support, and it is the presence of technical specifications that proves the proper organization of production.
Failure to obtain certification
A manufacturer of household chemicals has approached a certification body to order product certification. During the preliminary inspection, the specialists asked for a description of the composition, instructions, quality control methods, storage conditions – everything that is recorded in the specifications.
Due to the lack of such a document, the certification process was suspended. It was only after the development of specifications that met the requirements of the regulations and test methods that the certification could be finalized. If the specifications had been prepared earlier, the company would have already had a product certificate.
Refusal to register new products
A company launches a new series of products, but is faced with the problem of registration. Only those goods that have a clear description, control characteristics, technical indicators – all of which must be recorded in the technical specifications – are entered into the register. Without technical specifications, no certification or registration body will include the goods in the list of authorized products.
That is why the development of technical specifications is a mandatory step in bringing new products to the market, especially in regulated industries: chemistry, cosmetics, electrical engineering, equipment, food industry.
In each of the above situations, the business loses not only time, but also money, reputation and opportunity. That is why it is worth ordering technical specifications even before certification, tenders or negotiations with large networks.
The company “Standards and Quality” offers professional support: from the development of specifications in accordance with the current requirements to their harmonization with testing laboratories and certification bodies. Our specialists take into account industry specifics, legislative requirements and future plans of the company – be it certification, export or launch of a new product line.
